4 Ways to Delete or Change the Author Names for Comments in Your Give-and-take Document

In this article, nosotros will bear witness y'all 4 means to delete or change the author names for comments in your Give-and-take document.

Now and then, we'd like to insert comments to Word documents as to brand revisions. Equally you may observe, there is the author or user name in every comment fabricated in a certificate to brandish who the reviser is. However, there are times when nosotros rather take the name deleted or changed out of certain reasons.

  1. First, if we are using a computer of someone else, then the proper noun on this computer cannot exist yours. Thus, y'all volition need to alter the user name.
  2. Second, due to privacy consideration, you want only your comments but not you name to go public. At this time, you lot probably want to remove your ain name or whatever information indicating who you are.
  3. Third, y'all merely change your name! This situation doesn't happen a lot but information technology does sometimes. Consequently, you lot user name on your computer should be contradistinct, too.

No affair what your case is, it shall exercise you no harm to learn ways to delete or change personal information on computer or digital documents, especially in an historic period when privacy breaches happen all the time.

2 Methods to Delete the Author Names for Comments

At first, there are 2 solutions for you to delete the author name.

Method 1: Remove Personal Information

For Case, this is our sample:Comments with Author Information

  1. Firstly, open up the document and click "File", then "Info".
  2. Adjacent, click "Cheque for Issues" icon.
  3. On the drop-down list, click "Audit Document".Click "File" ->Click "Info" ->Click "Check for Issues" ->Click "Inspect Document"
  4. In "Document Inspector" dialog box, ensure the "Document Properties and Personal Information" box is checked.
  5. Then click "Audit".Check "Document Properties and Personal Information" Box ->Click "Inspect"
  6. Presently, in that location will be a observe saying certain document information is constitute. You lot should only click the "Remove All" button in "Document Backdrop and Personal Information" part.
  7. Click "Close" lastly.Click "Remove All ->Click "Close"
  8. At present save the document and you shall see all Writer names are replaces by letter "A".

After applying this method, all comments you create neither in this document or others in the futurity will automatically take the writer proper name of "A". In other words, it's a one time for all solution.Effect of Removing Personal Information

In instance y'all need to stop it, you should take the bellowing steps:

  1. Open Discussion and click "File" tab, then "Options" to open the "Word Options" dialog box.
  2. Click "Trust Heart" get-go.
  3. And then click the "Trust Center Settings" on the right-sown corner to open the "Trust Center" dialog box.
  4. Next, articulate the "Remove personal information from file properties on save" box.
  5. Lastly, click "OK" in both dialog boxes.Click "Trust Center" ->Click "Trust Center Settings" ->Click "Privacy Options" ->Clear "Remove personal information from file properties on save" Box ->Click "OK" in Both Boxes

Method ii: Use VBA Codes

Now there is the VBA way to handle the instance. For future reference, it'due south only a onetime trick for a single document each time so there is no demand to worry almost affecting other document settings. You certainly don't take to undo the modification.

  1. To begin with, printing "Alt+ F11" to open the VBA editor.Paste Codes ->Click "Run"
  2. Next, paste the post-obit codes there and click "Run".
Sub DeleteAllAuthorNamesInComments()   Dim objComment As Annotate    ' Delete all author names in comments   For Each objComment In ActiveDocument.Comments     objComment.Author = ""     objComment.Initial = ""   Next objComment Terminate Sub

Effect of Running VBA Codes to Delete Author Information

2 Methods to Change Author Names for Comments

Sometimes, instead of deleting author names, we prefer to alter them.

Method 1: Edit User Name

  1. Starting time and foremost, click "Review" tab.
  2. Then click "Track Change" in "Tracking" group.
  3. Side by side, click "Alter User Name".Click "Review" ->Click "Track Change" ->Click "Change User Name"
  4. At present the "Word Options" dialog box will pop up. Make sure the "General" tab is displayed. Then modify the user name and initials.
  5. Finally, click "OK".Click "General" ->Change User Name and Initials ->Click "OK"

Notes:

  1. This change will affect all futurity documents.
  2. For the comments made before the modify, they keep the original names.

Method ii: Use Codes to Change Author Names

  1. Similarly, press "Alt+ F11" to open VBA editor.
  2. But this time yous should paste these codes and click "Run":
Sub ChangeAllAuthorNamesInComments()   Dim objComment As Comment    ' Change all author names in comments   For Each objComment In ActiveDocument.Comments     objComment.Author = "Examination Name"     objComment.Initial = "TN"   Adjacent objComment End Sub

Notes:

  1. In codes "objComment.Author = "Test Name"", the "Test Name" refers to the proper noun to exist displayed when cursor hovers over the comment. You tin can change it as y'all similar.
  2. In codes "objComment.Initial = "TN"", the "TN" refers to the initials of "Test Name", which you should set co-ordinate to the name you cull on last code line.

Avoid Your Word File Loss

With Word, nosotros easily accomplish multiple tasks in every day work. And after days and years' use, Give-and-take can go wrong, resulting in the catastrophic loss of files. More than often than not, the built-in feature is non enough. So, a Discussion file damage prepare tool can be a huge help.

Author Introduction:

Vera Chen is a data recovery proficient in DataNumen, Inc., which is the world leader in data recovery technologies, including Excel file damage recovery and pdf repair software products. For more information visit www.datanumen.com